Meeting Minutes

CONNEAUT PORT AUTHORITY MINUTES

CONNEAUT PORT AUTHORITY
BOARD MEETING July 13, 2010
4:00 P.M. Pavilion, Conneaut Port Authority, Conneaut, Ohio

Meeting was called to order by Chairman, Denver Spieldenner at 4:00 p.m.
PRESENT: Denver Spieldenner, Joe Raisian, Tom Belnap, John Palo, Bill Cooper, and Judy Yesso
EXCUSED: Eric Nesbitt
GUESTS: Bruce Chapman, Port Mgr.
MINUTES:
•Will be approved at July 19, 2010Board Meeting.
FINANCIAL REPORT:
•Will be discussed and approved at July 19, 2010 Board Meeting.
MOTIONS:
Resolved #34-10…A Motion was made by Judy Yesso to accept the draft list of new traffic rules for the sandbar and send it to the law director for review and approval: motion was seconded by Joe Raisian, passed unanimously.
Resolved #35-10… Judy Yesso made a motion to accept the signage plans and spend up to $2112 for signs at the sandbar with the modifications that were discussed; Joe Raisian second, motion passed.
CORRESPONDENCE:
•A Thank you note for flowers was received form the family of F. Danny Blank.
•A letter from the Conneaut Community Foundation was received with final payment of $3500 for the market analysis study performed by MB3 Consulting. (Silver Lode)
•A representative from urban planner Eastgate has sent a draft for our review. There is a section for their upcoming long range transportation plan that deals with ports and docks, both on the Ohio River and Lake Erie.
AUDIENCE PARTICIPATION:
•No Audience
ADVISORY COMMITTEE:
•No report
DOCK REPORT:
•Report on July 19, 2010
LAUNCH RAMPS:
•Report on July 19, 2010
GRANTS AND PLANNING:
•Bill Cooper was contacted by G T Environmental Inc. They deal with environmental clean ups and funding sources. John Palo suggested the contact information be turned over to the economic development committee.
MARKETING:
•Judy Yesso commented that the Tourism Board has a done a very nice job and that we appreciate the partnership with them.
LEASES:
•No Report
ECONOMIC DEVELOPMENT:
•No Report
ALTERNATIVE ENERGY / TECHNOLOGY:
•A 32” flat screen television and mounting unit has been purchased for the pavilion meeting room.
SANDBAR PLANNING:
•Sandbar- Tom Belnap reported that a professional lineation is needed for the sandbar to identify the level of wet lands. After the lineation a plan of activity for the area would be submitted with application.
•Light House – Tom Belnap has the application for acquiring the light house and it needs to be returned with in 90 days. An informal consensus of the board members showed interest in acquiring the lighthouse but asked that the costs be looked at with a little more detail.
PORT MANAGER’S REPORT:
•Patrick Hickey of Love Insurance has given the annual review and we will see a 3% increase in premiums.
•Duane Davis is the contact person for the Port Security Grant. Duane explained that we will be using the Federal prevailing wage and how the payment for vendors will work.
•The Regional Office of National Weather Service is interested in using Conneaut as a collection point for weather information. Bruce will have more conversation and update the board members with details.
•July 25, 2010 there will be a county wide Water Rescue Training in Conneaut.
•Port Mgr., Bruce Chapman, will be out of the office from July 17, 2010 through July 25, 2010.
OLD BUSINESS:
•There was more discussion about new ordinance for the sandbar. Judy Yesso made a motion to accept the new ordinance and send to the law director for review.
•There was review of new signage for sandbar area and Judy Yesso made a motion to spend up to $2112 for signs
•The 2010 Dock Fest is July 31, 2010. There have been radio interviews and various advertizing to promote the Dock Fest.
NEW BUSINESS:
•There was discussion to amend the Fuel Dock lease to include the rental of a dock. The decision was to leave lease as is and the corner docks will remain open for fueling of boats and jet skis.
•The board discussed the economics of renting a bulldozer at a cost of $4000 per month to do work on the sandbar. Work areas would need to be identified and a way to fund the project would need to be found. There were no decisions made at this time.
•Bill Kennedy asked if the Port Authority can assist in locating a ‘back up’ crane for the D-Day re-enactment.
Denver Spieldenner called for a motion to go into executive session to discuss personnel issue at 5:45 p.m.
Motion was made by Judy Yesso, seconded by Joe Raisian.
Roll Call: Tom Belnap (yes), Judy Yesso (yes), John Palo (nay), Joe Raisian (yes), and Denver Spieldenner (yes).
At 6:00 p m. Judy Yesso made a motion to come out of executive session, seconded by John Palo.
Roll Call: Tom Belnap, Judy Yesso, John Palo, Joe Raisian, and Denver Spieldenner.
John Palo made a motion to adjourn, meeting adjourned at 6:00 p.m.
The next regularly scheduled board meeting will be held Monday July 19, 2010 at 8:00 a.m. at Conneaut Port Authority Pavilion meeting room.
Respectfully submitted,
Denver Spieldenner, Chairman
Joe Raisian, Treasurer

CONNEAUT PORT AUTHORITY
BOARD MEETING July 19, 2010
8:00 A.M. Pavilion, Conneaut Port Authority, Conneaut, Ohio

Meeting was called to order by Chairman, Denver Spieldenner at 8:00 a.m.
PRESENT: Denver Spieldenner, Joe Raisian, Tom Belnap, John Palo, Bill Cooper, Eric Nesbitt and Judy Yesso
GUESTS:
MINUTES: A motion was made by Judy Yesso to accept the June 21, 2010 Board Meeting minutes as e-mailed; second by Tom Belnap, motion passed.
FINANCIAL REPORT:
•After review and discussion of the financial report for June 2010 Judy Yesso made a three part motion to accept the financial report with regards to :
(1)Listing details to ongoing labor
(2)Creating a report of regular wages vs. special project wages
(3)Creating an analysis of current use of staff
The motion was seconded by Bill Cooper; passed unanimously.
•Board discussed a need to amend appropriations for fuel; a motion was made and passed.
•Bill Cooper made a motion to pay current and outstanding bills; seconded by Judy Yesso, motion passed.
MOTIONS:
Resolved #36-10… Bill Cooper made a motion to amend appropriations by decreasing the Accounting line by $500 and increasing the Gas and Oil line by $500; second by Tom Belnap, motion passed unanimously.
Resolved #37-10…A motion was made by Tom Belnap to approve the estimated repairs of $800 to $900 for the propane fueled work truck; second by Judy Yesso, motion passed unanimously.
Resolved #38-10…A motion was made by Tom Belnap to allow one night of courtesy docking along the face of public dock at no charge. Normal transient fee of $30 per night will apply if the vessel remains on site. The exception to charge would be inclement weather allowing the vessel to stay up to three days: the motion was seconded by Judy Yesso and passed unanimously.
CORRESPONDENCE:
•No Correspondence
AUDIENCE PARTICIPATION:
•No Audience
ADVISORY COMMITTEE:
•No Report
DOCK REPORT:
•181 Lagoon
•98 PCM
•5 Jet Ski
LAUNCH RAMPS:
•$15,846 Season total fees collected
•3170 Season launches
GRANTS AND PLANNING:
•No Report
MARKETING:
•No Report
LEASES:
•John Palo will draft a letter to all leases that current insurances need to be on file in the port authority office or they are in violation of their lease agreement.
•John will also write a letter to Dockside Restaurant regarding past electric bill balance.
ECONOMIC DEVELOPMENT:
•Greg Myers of MB3 reviewed a Recreational Boating Analysis and Waterfront Redevelopment Plan with the board. There was discussion, questions and reminder that is was a preliminary report.
ALTERNATIVE ENERGY / TECHNOLOGY:
•No Report
SANDBAR PLANNING/LIGHT HOUSE:
•Tom Belnap reported that the maintenance of the wall and base of the light house would be the Army Corp of Engineers.
•The Coast Guard would be responsible for the maintenance of the light.
•Tom will firm up all details with the National Parks Services and present to the CPA board. He feels the light house can belong to the Conneaut Port Authority and we should protect it.
PORT MANAGER’S REPORT:
•Denver Spieldenner reported the repairs for the propane work truck were estimated between $800 and $900. It is at Zimmer’s; the repairs would include a water pump, a new propane regulator and new hoses. Denver asked for a motion to make the repairs.
OLD BUSINESS:
•There was a review of signage for the sandbar; Tom Belnap asked that the board proceed cautiously with camping signage as at some point in the future it may be allowable.
NEW BUSINESS:
•There was discussion about courtesy docking at the public dock west of DockSide Fuel. After lengthy discussion it was decided that there will be a one night courtesy dockage. A charge of $30 per night would be charged after the first night if the vessel remained at public dock. Tom Belnap made a motion to charge a fee after one night of courtesy docking at public dock.
Bill Cooper made a motion to adjourn, meeting adjourned at 10:05 a.m.
The next regularly scheduled board meeting will be held Monday August 16, 2010 at 8:00 a.m. at Conneaut Port Authority Pavilion meeting room.
Respectfully submitted,
Denver Spieldenner, Chairman
Joe Raisian, Treasurer