CONNEAUT PORT AUTHORITY BOARD MEETING
929 BROAD STREET, CONNEAUT, OH 44030
NOVEMBER 19, 2015
PRESENT: Joe Raisian, Denver Spieldenner, Bob Best, Patrick Arcaro, Bill Cooper, Luke Gallagher, Bruce Fleischmann, and Debbie Vendely
ABSENT: Wally Dunne and Babs Legeza
MOTION: It was moved by Luke Gallagher to excuse Wally Dunne from the meeting, seconded by Bill Cooper, motion carried.
GUESTS: Jim Hockaday, Conneaut City Manager
MINUTES: After review of the October 15, 2015 meeting, it was moved by Patrick Arcaro to approve the minutes, seconded by Bill Cooper, motion carried.
Denver Spieldenner reported the Army Corps of Engineers predicted the Lake Erie water level will rise during April, 2016.
Denver also stated that Jim Thompson turned in his resignation and Danny Blank will be leaving our employment as well.
Patrick Arcaro asked if there is a job description for their positions.
Denver mentioned that he received an email from Meeco Sullivan, the company chosen to supply the new floating docks for the renovation on C-Dock, who quoted the cost for new spud poles. We are also asking for a quote from Kelly’s Welding & Fabrication.
Jim Hockaday discussed the Coastal Management Grant from the Ohio Department of Natural Resources in which the application is due by December 4, 2015. He is requesting a Letter of Support from the CPA to aid the city in obtaining the grant monies for development purposes. Jim said the grant will be awarded in May 2016 and Yetty Lombardo will be participating.
It was moved by Bill Cooper for the Conneaut Port Authority to provide the Letter of Support to the city, seconded by Luke Gallagher, motion carried.
Bob Best announced that he had attended a seminar in Cleveland on November 19, in regards to various grants. He mentioned that The Nature Works Grant is not available in the coming year due to lack of funding and others as well.
Denver Spieldenner discussed the need for upkeep and maintenance to be performed at Malek Park on Parrish Road. He asked Jim Hockaday, Conneaut City Manager, for volunteers. Denver stated that the CPA would be willing to supply several men to assist in getting this project completed.
FINANCES: Bruce Fleischmann
Resolved # – 19-15… A motion was made to approve the Proposed Appropriation Additions as outlined for November 2015 by Bruce Fleischmann, seconded by Bob Best, motion carried.
Resolved # – 20-15… A motion was made to approve the Current Bills by Bill Cooper, seconded by Bruce Fleischmann, motion carried.
Resolved # – 21-15… A motion was made to approve the Financial Report from October 2015 by Patrick Arcaro, seconded by Luke Gallagher, motion carried.
Resolved # – 22-15… A motion was made to approve the Temporary Budget from the October 2015 meeting by Bruce Fleischmann, seconded by Bill Cooper, motion carried.
Resolved # – 23-15… A motion was made by Bill Cooper for the Conneaut Port Authority to provide a Letter of Support to the City of Conneaut, in order to pursue the Coastal Management Grant, seconded by Luke Gallagher, motion carried.
Resolved # – 24-15…A motion was made by Bill Cooper to submit a letter to the CPA’s banking institution stating that there are no cash withdrawals permitted from our account, seconded by Patrick Arcaro, motion carried.
DOCK REPORT: Debbie Vendely
2015 Lagoon – 195
2015 PCM – 95
2015 Jet Ski – 13
2014 Lagoon – 189
2014 PCM – 95
2014 Jet Ski – 6
Transient Docks: Canadian Tug Boat “Nadro Marine Services” was billed $480.00 not paid as of 11-19-15.
American Tug Boat “Kokosing Industrial Inc.” was billed $914.00 not paid as of 11-19-15.
(Ladder replacement, Stand-Off, Supports, and Labor Charge)
Debbie stated that the first Deposit for the 2016 boating season was due on October 15, 2015 since all 300 contracts had been mailed out on September 12, 2015. Phone calls were made and letters have been mailed to all delinquent dock holders.
Debbie mentioned that the Public Launch Ramp Revenue for 2015 showed a slight decrease from 2014.
CONNEAUT PORT AUTHORITY
HARBORMASTER REPORT NOVEMBER 2015
•Landscaping & Cleaning
oContractors are done for the year. Very happy with cleaning contractor. Landscaping was better at the end of the season than it was at the beginning.
oWe need to address camera issues for the 2016 season.
oThe dash camera we installed in the patrol car is working well. Audio and video are very clear. We can capture events to our computer and also print to disc or flash drive if needed.
oWe should look at available grants over the winter shutdown to see if there is affordable money available.
oThe replacement docks have been ordered and one half of the invoice ($25,000) has been paid to Meeco-Sullivan. The other half will be paid after the first of next year (2016).
oWe should receive the new docks in February or early March of 2016.
oAll employees except for the Administrative Clerk and Harbormaster are finished for the season.
oShutdown is complete.
oBuildings will be monitored all winter by the Harbormaster.
oThe last storm deposited many tires and debris on the beach. We will have quite a bit of cleanup to do in the spring.
oWe have moved the office to the 929 Broad Street office for the winter season in an effort to cut our heating and lighting bills.
oThe 929 office is working out well and the Administrative Clerk and Harbormaster are very satisfied with the move.
Denver reported that Foth Engineering is still working with the CPA on funding for the $23,000 grant match in regards to the cost needed for dredging purposes and the core sampling that must be performed per EPA requirements.
LEASES: Luke Gallagher
Luke stated that the Fuel Dock and Breakwall Restaurant Leases needed to be signed for the upcoming year.
Patrick Arcaro discussed various advertising methods on the old fishery building for future development purposes.
Bob Best stated that the old fishery building needs be looked at for remediation before we can advertise.
Denver Spieldenner stated he could contact CT Consultants and Smolen Engineering for remediation purposes.
GRANTS: Bob Best
Bob attended a Grant Seminar in Cleveland on November 19, which gave him much insight as to which grants were obtainable for the Conneaut Port Authority to pursue and also grants where funding had been cut. He mentioned that The Nature Works Grant was not available for 2016 due to lack of funds.
Bob also mentioned the Clean Ohio Trail Fund that will only be available in 2016 but we have nothing in this area to apply for.
He stated that there is funding for Recreational Trails and Motorized Trails which we do not use either.
Bob did discuss the Coastal Grant Map that is a tool for the CPA to review that highlights various grants that are available.
Bill Cooper reported that he is also working on several grants such as the ODNR Clean Vessel Grant.
Patrick Arcaro announced that the CPA had been turned down on the Lowe’s Grant that he had applied for, but he is considering submitting the grant a second time.
ECONOMIC DEVELOPMENT: No Report
MAINTENANCE & PLANNING: No Report
Bob Best recommended that the CPA initiate a letter to our banking institution stating that there are no cash withdrawals from our account what-so-ever. The CPA pays all bills through check processing which requires two signatures from board members.
A motion was made by Bill Cooper to submit a letter to our bank stating that there are no cash withdrawals permitted from our account, seconded by Patrick Arcaro, motion carried.
Denver Spieldenner discussed that he had many problems with his laptop functioning properly. Russ Coltman, the computer repairman, suggested that it was time to replace this computer. Denver wanted to purchase a new laptop for his office and asked the board members for their approval. Everyone was in agreement.
Luke Gallagher asked the board members to consider a meeting to review restrictions on the sandbar for the upcoming new year, as well as, the many options we may want to pursue for future development.
Much discussion was generated from everyone in round table fashion as to what direction the CPA wants to move upon.
Joe Raisian suggested that the board members have a planning session on January 16, 2016 at 9:30 a.m. to brainstorm for the purpose of developing the sandbar area. All were in favor.
Bill Cooper made a motion to adjourn the board meeting at approximately 9:00 p.m., seconded by Bruce Fleischmann, all in favor, meeting adjourned.
The next regular scheduled board meeting will be held on Thursday, January 21, 2016 at 6:30 p.m. at the Conneaut Port Authority Office, located at 929 Broad Street, Conneaut.
There will be no board meeting held in December 2015.
Joe Raisian, Chairman
Wally Dunne, Treasurer