CONNEAUT PORT AUTHORITY BOARD MEETING
929 BROAD STREET, CONNEAUT, OHIO 44030
MARCH 17, 2016
Meeting was called to order by Chairman, Joe Raisian at 6:30 p.m.
PRESENT: Joe Raisian, Denver Spieldenner, Wally Dunne, Bill Cooper, Bob Best,
Bruce Fleischmann,Patrick Arcaro, Luke Gallagher, Babs Legeza, and Debbie Vendely.
Guest: Jim Hockaday, Conneaut City Manager and Dan Claypool, Ashtabula County Commissioner.
MINUTES: Upon reviewing the February 18, 2016 minutes, Bob Best mentioned that a spelling mistake was made within the minutes that needed to be addressed.
Debbie Vendely stated that she would verify the spelling error and make the
Wally Dunne made a motion to approve the minutes once the correction is made,
seconded by Bruce Fleischmann, motion approved.
AUDIENCE PARTICIPATION: Two members from the Conneaut Boat Club and Lake Erie Boat Club were present to inquire about the property taxes that have doubled in cost and wanted to know the status of the situation. They also asked for verification of the physical address of the Boat Club.
Joe Raisian replied that a tax assessment is under way and we are waiting for CT Consultants to complete the process of resurveying the properties.
Jim Hockaday stated that a meeting with CT Consultants and the County Auditor is forthcoming.
GUEST SPEAKER: Dan Claypool, Ashtabula County Commissioner
Dan reported that the Ashtabula Coast Guard Station had considered closing. If that occurred, the Coast Guard would be available from Fairport Harbor and Erie locations. However, it appears that the Ashtabula post will remain open during the year except for the winter months.
Dan also mentioned that the Ashtabula office of the Ohio Department of Natural Resources, Division of Watercraft plans on moving to Geneva.
Dan stressed the importance of the Ashtabula County Growth Partnership Organization being involved with government entities such as the Conneaut Port Authority. He discussed the Tiered Membership Program and asked the CPA to invest in a $1,000 membership to help with economic development.
Dan announced that a luncheon is being held on April 13, 2016 at the Geneva Lodge and Convention Center at 11:30 a.m. in which Jobs Ohio from Columbus will be joining with the Ashtabula Growth Partnership Organization to pursue development for our county and the role that networking creates.
Denver Spieldenner reported that the Great Lakes Report from the Army Corps of Engineers had been received but not yet reviewed at the present time. He also stated that new U.S. flags had been purchased for our marina.
FINANCE REPORT: Wally Dunne
A motion was made by Bruce Fleischmann to appropriate an additional $8,000 to the Lagoon Improvements Capital Project Line and decrease the Cash Reserves Line, seconded by Bill Cooper, motion carried.
A motion was made by Patrick Arcaro to approve the Current Bills for payment, seconded by Bruce Fleischmann, motion carried.
A motion was made by Patrick Arcaro to approve the Finance Report for February 2016, seconded by Bob Best, motion carried.
Resolved # 10-16…A motion was made by Bruce Fleischmann to appropriate an additional $8,000 to the Lagoon Improvements Capital Project Line and decrease the Cash Reserves Line, seconded by Bill Cooper, motion carried.
Resolved # 11-16…A motion was made by Patrick Arcaro to approve the Current Bills for payment, seconded by Bruce Fleischmann, motion carried.
Resolved # 12-16…A motion was made by Patrick Arcaro to approve the Finance Report for February 2016, seconded by Bob Best, motion carried.
Resolved # 13-16…A motion was made by Bill Cooper to appropriate an additional $7,500 from the Cash Reserves Line and increase the Grant Match Line to accommodate up to $10,000 for the Army Corp of Engineers for the purpose of the CPA’s portion of the dredging project, seconded by Bruce Fleischmann, motion approved.
Resolved # 14-16…A motion was made by Wally Dunne to appropriate $1,000 for a one-year membership to the Ashtabula County Growth Partnership Organization to be taken from the Legal and Professional Line of the budget, seconded by Bill Cooper, motion approved. All in favor.
DOCK REPORT: Debbie Vendely
Debbie reported the revenue figures received for the Jet Ski docks, the Marina docks, and the Lagoon docks since October 15, 2015 when the first payments were due for the 2016 boating season.
Debbie also mentioned that we have at least 24 open docks in the Lagoon for boats 20 feet long or less that have not been rented out. There are also 5 Transient and 4 Jet Ski docks open at the present time.
Debbie thanked Red Drew, one of the CPA dock attendants, for painting the front door of the office located at 929 Broad Street.
Debbie announced that she would be accepting donations for the “Way Finding Sign” Committee.
Joe Raisian announced that a meeting was going to be held here on Friday, 3-18th at 8:30 a.m. with members of the Conneaut Port Authority, Scudder Mackey from the Ohio Division of Natural Resources Coastal Management, and the Pennsylvania Department of Environmental Protection Agency to discuss sand disposal relating to dredging issues.
Joe Raisian also discussed the Dredging Project and the money portion to be generated by the CPA.
Bill Cooper made a motion to appropriate an additional $7,500 from the Cash Reserves Line and increase the Grant Match Line to accommodate up to $10,000 for the Army Corps of Engineers for the purpose of the CPA’s portion of the dredging project, seconded by Bruce Fleischmann, motion carried.
GRANTS: Wally Dunne
Wally discussed that Tiger Grants are available for infrastructure purposes that could be used to expand water and sewer lines.
Bill Cooper mentioned the BIG (Boating Infrastructure Grant) Grant with a due date of July 1, 2016 for the purpose of Safe Harbor for the large boats to dock. Everyone agreed that we want to pursue this grant and a meeting needs to be scheduled to do so.
Jim Hockaday reported on several parcels in the city that need to be evaluated in regards to the Memorandum of Understanding (M.O.U.’s). He highlighted on a final survey of one half lot that was not of any value since it is not a buildable lot.
HARBORMASTER REPORT: Denver Spieldenner
CONNEAUT PORT AUTHORITY
HARBORMASTER REPORT MARCH 2016
oAll components for this dock have arrived.
oAll of the finger docks have the wood decking installed now. We will wait to install decking on the main stringer until after the electric and water is installed.
oWe still plan to have these docks installed during the first part of April.
• WINTER DAMAGE
oWe have replaced at least a dozen of the concrete deck slabs on “F” dock with treated 2”x6” material because they were cracked. We will additional slabs to replace on “D” and “E” docks as well.
oOne dock broke loose on “F” dock. We rescued the dock, replaced the decking with wood and it has been reinstalled. Several of the other docks had loose bolts and they have been replaced and tightened.
oWe had to excavate behind the seawall on the north end of the lagoon because it was undermined and the road was washing out into the water. We hired Northcoast Construction do the excavation. We installed OSB boards behind the wall and then covered the pit with plastic to hold the cement we put in. We purchased three truck loads of cement from French’s Inc. for a cost of approximately $3,000.
oWe had several washouts around the PCM marina that we filled with cement while we had a truck here.
oMore shingles blew off the maintenance building roof during the last wind storm. So far we have no known leaks.
• UPPER OFFICE (929)
oWe have purchased new phones for this office.
• PROPERTY TAXES
oCT Consultants had a surveyor in the harbor this week. Not sure if they are done or not.
oWe have a meeting with ODNR and PDEP tomorrow to discuss the sand disposal issues. This meeting is at 8:30 a.m. here is our office if you wish to attend.
• MAINTENANCE CREW
oWe hired Charles Lloyd for the crew. We now have a crew of four for most jobs plus one man for mowing and raking who can be used elsewhere for some jobs.
oWe have two former crew members who are willing to volunteer some of their time if we need them. We need to finalize our waiver form for volunteers.
• NEW MAINTENANCE BUILDING
oWe have met with one contractor and will be meeting with at least two more to get costs on a 60’x100’ building.
• SECURITY CAMERAS
oWe are meeting with a contractor today to discuss this issue.
Respectfully submitted: Denver Spieldenner
Harbormaster Conneaut Port Authority
Denver mentioned that the Backflow Preventer Inspection was performed by Burdick Plumbing.
He also reported that there was a leak on the heat pumps in the Breakwall Restaurant and gaskets had to be replaced for the repair.
Denver thanked Patrick Arcaro for donating several pieces of furniture and equipment to the CPA on behalf of the Ashtabula County Department of Job & Family Services.
Joe Raisian discussed the security camera situation and that we are in the process of obtaining another quote to update our equipment.
Joe mentioned that Foth Engineering will be performing core sampling as soon as possible.
Joe reported that Shawn Aiken from CT Consultants has been behind on providing the drawings to the CPA for the purpose of renovations we want to pursue on the maintenance building.
Jim Hockaday mentioned several other design/structural engineering firms that we could notify.
Wally Dunne announced that he has the agenda for the Cleveland Urban Design Collaborative meeting to be held here on April 19, 2016 at 9:00 a.m. for development of the fishery building.
Wally also asked that we pursue getting the “policy folder” completed as soon as possible.However, we must locate all the documents that are filed in the archives from previous years.
Patrick Arcaro brought up the need for a sign to be made for the front of our 929 Broad Street office since customers are having a hard time finding this location.
Patrick volunteered to obtain bids for a new sign.
Wally Dunne asked as to whether or not anyone had tried to participate in the grant fund raising program which is located at the Conneaut Public Library.
Joe Raisian asked Jim Hockaday if his office has specific individuals that do research on grants or what avenue they take to pursue grant availability.
Jim Hockaday suggested that the CPA could use engineering firms to help with grant research.
Bruce Fleischmann generated a round table discussion on the Ashtabula County Growth
Partnership Organization. He asked for Jim Hockaday’s opinion on the goals of this group and what he foresees happening in the future for this organization.
Wally Dunne made a motion to appropriate $1,000 for a one-year membership to the Ashtabula County Growth Partnership Organization to be taken from the Legal and Professional Line of the budget, seconded by Bill Cooper, motion approved. All in favor.
Joe Raisian mentioned that he had been contacted by a woman who wants to sell ice from a self-contained unit in our Marina this year. She was asking permission from our board.
The chairman of the board entertained a motion to adjourn the meeting.
Bruce Fleischmann made the motion to adjourn the meeting at 8:30 p.m., seconded by
The next regular scheduled board meeting will be held on Thursday, April 21, 2016 at 6:30 p.m.at the Conneaut Port Authority Office, located at 929 Broad Street, Conneaut.
Joe Raisian, Chairman
Wally Dunne, Treasurer