CONNEAUT PORT AUTHORITY
929 BROAD STREET
CONNEAUT, OHIO 44030
NOVEMBER 16, 2017

Meeting was called to order by Chairman, Joe Raisian, at 6:30 p.m.

PRESENT: Joe Raisian, Wally Dunne, Bill Kennedy, Denver Spieldenner, Bill Cooper, Virginia P. Arp, Patrick Arcaro,
Babs Legeza, and Debbie Vendely.

ABSENTEES: Bruce Fleischmann

GUESTS: None

MINUTES: After review of the minutes from the October 19, 2017 board meeting,
it was moved by Bill Kennedy to approve the minutes, seconded by Patrick Arcaro, motion carried.

Patrick Arcaro made a motion to excuse Bruce Fleischmann from the meeting, seconded by Virginia P. Arp, motion carried.

AUDIENCE PARTICIPATION: None

CORRESPONDENCE:
Denver Spieldenner announced that the CPA had received a “Thank You” card from the family of the late, Nicholas Jack Vignal, who had worked here and retired.
Denver also stated that the Army Corps of Engineers is going to dredge the federal channel area located out in the harbor during 2018.
Virginia P. Arp stated that she submitted the CPA Advertisement to the Ashtabula County Visitor’s Guide for their
2018 brochure.
Patrick Arcaro asked the board for permission to have the county commissioner attend one of our board meetings. He also mentioned that the Ashtabula County Port Authority would like to meet with the CPA to discuss future plans.
Joe Raisian suggested that Patrick ask both parties to call our administrative office to set up appointments.

ECONOMIC DEVELOPMENT: None

FINANCE REPORT: Wally Dunne
Babs Legeza presented the Proposed Budget Amendments for year-end to be reviewed by all.
Wally Dunne passed out a Proposed Budget for 2018 for examination and discussion by the board members.
There was much conversation by everyone.

Bill Cooper made a motion to approve the Proposed Budget Amendments for 2017,seconded by Patrick Arcaro, motion carried.
Bill Cooper made a motion to modify the Proposed Budget Amendments for 2017 by increasing Line 209 Repairs and Maintenance by $500 and decreasing Line 232 Real Estate Taxes by $500, seconded by Patrick Arcaro, motion carried.
Virginia P. Arp made a motion to approve the October Financial Report, seconded by Bill Kennedy, motion carried.
Bill Cooper made a motion to approve the Current Bills for payment, seconded by Patrick Arcaro, motion carried.
Bill Kennedy made a motion to approve the Amended Proposed Budget for 2018, seconded by Bill Cooper, motion carried.
Joe Raisian suggested that the CPA needs to advertise Dock Rentals in the newspaper due to the amount of small docks that were not rented in the Lagoon during the 2017 boating season.

MOTIONS:
Resolved #53-17…Patrick Arcaro made a motion to excuse Bruce Fleischmann from the meeting, seconded by Virginia P. Arp, motion carried.
Resolved #54-17… Bill Cooper made a motion to approve the Proposed Budget Amendments for 2017, seconded by Patrick Arcaro, motion carried.
Resolved #55-17… Bill Cooper made a motion to modify the Proposed Budget Amendments for 2017 by increasing Line 209 Repairs and Maintenance by $500 and decreasing Line 232 Real Estate Taxes by $500, seconded by Patrick Arcaro, motion carried.
Resolved #56-17…Virginia P. Arp made a motion to approve the October Financial Report, seconded by Bill Kennedy, motion carried.
Resolved #57-17…Bill Cooper made a motion to approve the Current Bills for payment, seconded by Patrick Arcaro, motion carried.
Resolved #58-17…Bill Kennedy made a motion to approve the Amended Proposed Budget for 2018, seconded by Bill Cooper, motion carried.
Resolved #59-17…Bill Kennedy made a motion to revise the wording pertaining to the due date on the 2019 dock rental contracts, as given by his example during the meeting, seconded by Bill Cooper, motion carried.
Resolved #60-17…Wally Dunne made a motion to nominate Joe Raisian as Chairman of the Board, seconded by Bill Cooper, motion passed unanimously.
Resolved #61-17…Wally Dunne made a motion to nominate Bill Cooper as Vice Chairman, seconded by Virginia P. Arp, motion passed unanimously.
Resolved #62-17…Bill Kennedy made a motion to nominate Wally Dunne as Treasurer, seconded by Bill Cooper, motion passed unanimously.

DOCK REPORT: Debbie Vendely
Debbie mentioned several Leases that are considered past due as of the board meeting.
She also discussed the due date for the first deposit as indicated on the 2018 dock contracts.
After making an abundant amount of phone calls for past due deposits, Debbie suggested either a cut-off date or revising the wording on the contracts to clarify that late payments are not acceptable. Much conversation was made by all.
Bill Kennedy read aloud a paragraph he wrote as an example of changing the wording on the dock contracts for 2019. Everyone agreed to his suggestion.
Bill Kennedy made a motion to revise the wording pertaining to the due date on the 2019 dock rental contracts, as given by his example during the meeting, seconded by Bill Cooper, motion carried.

GRANTS: No Report

HARBORMASTER REPORT: Denver Spieldenner

CONNEAUT PORT AUTHORITY
HARBORMASTER REPORT NOVEMBER 2017

• OLD LAUNCH RAMP
o We received a quote to repair the broken concrete in the bottom of this ramp by installing a steel plate. Cost is $20,800. I feel we need to research alternative repairs that are less costly.
• SANDBAR
o The inner gate at the sandbar is locked. It is still possible for people to access the breakwall for fishing.
o The guard house has been boarded up for the winter.
o We will close the main gate when the snow comes.
• OLD MAINTENANCE BUILDING
o The new metal roof has been installed by Schwartz Construction.
o The contractor at the Waste Water Treatment Plant is still using the building to store material.
o We have a couple of windows that we need to board up because they are broke.
o We had to call a contractor to repair the overhead door. The cables used to lift the door came unwound.
• MISC.
o All boats are out of our marinas now.
o Our winter shutdown is complete. All water is drained, vents covered, heat checked, vehicles winterized, etc.
o The entire crew except for the Administrative Clerk are done for the season.
o The main office will be open until mid- December. We will reopen the first week of January 2018.
o We did get the extra spud pole anchors on “F” dock to help prevent movement and damage this winter.
o The restaurant has a temperature sensor in the window to let us know if the heat is okay.
o We had the heating system in the restaurant building checked and it appears all is well.
o Portside Marine is having a new roof installed on their maintenance building.
o We will be checking all buildings two or three times per week during the winter season.
Denver Spieldenner
Harbormaster Conneaut Port Authority

Denver discussed the leaking roof on the Maintenance Building located on Harbor Street and stated that the contractor guaranteed the roof with a ten year warranty.
Joe Raisian stated that a new roof was just installed on the old maintenance building.
Denver also mentioned that he is seeking to find a new fuel pump for the Fuel Dock this coming year, due to the inspection report we received on the present pump.

OLD BUSINESS:
Bill Kennedy stated that he has obtained three bids for four new security cameras and he would like to schedule a demo presentation to be held at dusk. He asked for the board members to attend. Much discussion by everyone.
Bill also mentioned that the CPA has a very old DVR recorder to either sell or donate.

NEW BUSINESS:
Wally Dunne passed out a timeline of the renovation work performed on the old maintenance building that we have initiated since 2014 and the progress we have made.
Wally asked permission to send a “thank you” letter to the Port Conneaut Federal Credit Union on behalf of the CPA for supporting our efforts to enhance the local community and for our continued business with their banking institution. All were in favor.
Joe Raisian mentioned the invitation to the Conneaut Port Authority’s annual Christmas Party as a reminder to everyone.

Denver Spieldenner stated that it was time for the Election of Officers to the CPA’s Board which occurs every two years.
Joe Raisian opened the floor for the nomination of officers, starting with the Chairman of the Board position.
Wally Dunne made a motion to nominate Joe Raisian as Chairman of the Board, seconded by Bill Cooper, motion passed unanimously.
Joe Raisian opened the floor for nomination of the Vice Chairman position.
Wally Dunne made a motion to nominate Bill Cooper as Vice Chairman, seconded by Virginia P. Arp, motion passed unanimously.
Joe Raisian opened the floor for nomination of the Treasurer position.
Bill Kennedy made a motion to nominate Wally Dunne as Treasurer, seconded by Bill Cooper, motion passed unanimously.
Joe Raisian asked the board members to suspend the December board meeting for 2017.
All were in favor.
Denver Spieldenner asked for someone to write a “Help Wanted” ad for the upcoming year for open positions. He then asked for someone to write a policy for Election of Officers to the Board.
Denver made a suggestion to return to a weekly meeting with an executive committee to discuss general activities and work orders that are handled by the maintenance crew.
Wally Dunne stated that he requested copies of Policies and Resolutions from Conneaut City Hall that they have on file for the CPA to add to our Policies and Procedures Records.

The Chairman of the Board entertained a motion to go into Executive Session at 8:53 p.m. to discuss buildings and acquisitions.

Bill Cooper made a motion for Executive Session at 8:53 p.m., seconded by Virginia P. Arp.

Roll Call: Joe Raisian, Wally Dunne, Bill Kennedy, Bill Cooper, Patrick Arcaro, and Virginia Arp.

Bill Cooper made a motion to come out of Executive Session at 9:00 p.m., seconded by Bill Kennedy.

Regular meeting resumed at 9:00 p.m.

ADJOURNMENT:
The Chairman of the Board entertained a motion to adjourn the meeting at 9:02 p.m., moved by Bill Cooper, meeting adjourned.
The next regularly scheduled meeting will be held on January 18, 2018 at 6:30 p.m. at 929 Broad Street, Conneaut, Ohio.

Respectfully Submitted,
Joe Raisian, Chairman
Wally Dunne, Treasurer

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