CONNEAUT PORT AUTHORITY
929 BROAD STREET
CONNEAUT, OHIO 44030
AUGUST 17, 2017

Meeting was called to order by Chairman, Joe Raisian, at 6:30 p.m.

PRESENT: Joe Raisian, Virginia P. Arp, Bill Kennedy, Wally Dunne, Bruce Fleischmann, Bill
Cooper, Patrick Arcaro, Denver Spieldenner, Babs Legeza, and Debbie Vendely.

ABSENTEES: None

GUESTS: Jim Hockaday, Conneaut City Manager

MINUTES:
After review of the minutes from the July 20, 2017 board meeting, it was moved by Bruce Fleischmann to approve the minutes, seconded by Wally Dunne, motion carried.
Patrick Arcaro and Bill Cooper abstained from the vote due to their absence from the July 20, 2017 Board Meeting.

AUDIENCE PARTICIPATION: None

CORRESPONDENCE:
Denver Spieldenner announced that he received the monthly bulletin from the Army Corps of Engineers regarding the Great Lakes water levels which are currently receding.
Denver also stated that we received an email pertaining to a past due invoice from Foth Engineering. However, the bill was sent to us in error and the CPA owes nothing.

FINANCE REPORT: Wally Dunne
Wally Dunne entertained a motion to amend the 2017 Amended Appropriations Line 228 Perch Paddle and Line 216 Insurance.
Bruce Fleischmann made a motion to reduce Line 228 Perch Paddle by $250 and increase Line 216 Insurance by $250, seconded by Bill Cooper, motion carried.
Patrick Arcaro made a motion to reduce Line 224 Legal & Professional by $5,000 and increase Line 209 Repairs and Maintenance by $5,000, seconded by Wally Dunne, motion carried.
Virginia P. Arp made a motion to approve the July Financial Report, seconded by Bruce Fleischmann, motion carried.
Virginia P. Arp made a motion to approve the Current Bills for payment, seconded by Bill Cooper, motion carried.
Denver Spieldenner stated that the CPA is expecting a reimbursement check from our insurance company for damages made to our docks and security cameras during a spring storm that occurred this year.

MOTIONS:
Resolved #32-17…Bruce Fleischmann made a motion to reduce Line 228 Perch Paddle by $250 and increase Line 216 Insurance by $250, seconded by Bill Cooper, motion carried.
Resolved #33-17…Patrick Arcaro made a motion to reduce Line 224 Legal and Professional by $5,000 and increase Line 209 Repairs and Maintenance by $5,000, seconded by Wally Dunne, motion carried.
Resolved #34-17…Virginia P. Arp made a motion to approve the July Financial Report, seconded by Bruce Fleischmann, motion carried.
Resolved #35-17…Virginia P. Arp made a motion to approve the Current Bills for payment, seconded by Bill Cooper, motion carried.
Resolved #36-17…Bill Cooper made a motion to incorporate an Acknowledgement Box on the signature page of the contracts that confirms our “No Refund” policy, as well as, adding a Refund Policy Statement within the Rules and Regulations themselves, seconded by Bruce Fleischmann, motion carried.
Resolved #37-17…Patrick Arcaro made a motion to increase the dock rates by $25 for the 2018 boating season, seconded by Wally Dunne, motion carried.
Resolved #38-17…Wally Dunne made a motion to approve up to $5,000 for gable end siding for the old maintenance building, seconded by Bill Kennedy, motion carried.

DOCK REPORT: Debbie Vendely
Debbie gave the comparison figures for the 2016 and 2017 Launch Ramp Reports and stated that our revenue this season is still lagging behind from last year. She mentioned that we now have monies being received from the Sandbar Entrance Fee and Seasonal Passes being purchased and she gave a report on the income thus far.
Debbie also passed out copies of the 2018 boating contracts and the current rules and regulations for everyone to review.
Bill Cooper discussed the need to enforce our current policy of all deposits and fees being non-refundable. He suggested that we revise our boating contracts and our rules and regulations to assure that the dock holders are aware of and understand these bylaws.
Virginia P. Arp stated that she already began the task of updating the rules and regulations as per a previous discussion with Joe Raisian and Debbie. She presented a rough draft. Much discussion was made by everyone.
Bill Cooper made a motion to incorporate an Acknowledgement Box on the signature page of the contracts that confirms our “No Refund” policy, as well as, adding a Refund Policy Statement within the Rules and Regulations themselves, seconded by Bruce Fleischmann, motion carried.
Joe Raisian mentioned that the board members may want to consider a Cost of Living Increase of 3% on the dock rates for the 2018 boating season.
Debbie passed out a list of dock rates from other marinas as a comparison to ours. Much discussion was made in round table fashion.
It was decided by everyone to proceed with an increase on the dock rates.
Patrick Arcaro made a motion to increase the dock rates by $25 for the 2018 boating season, seconded by Wally Dunne, motion carried.
Denver Spieldenner stated that the Transient Dock Permit Slips needed to be addressed with Larry Distelrath who handles these docks. We are considering updating the current format of the slips. Denver agreed to speak with Larry on this issue.

GRANTS:
Bill Kennedy mentioned that the Dredge Permit expires in August 2018 and he has been working on the renewal with Denver Spieldenner. The permit is for a five year period.
Joe Raisian discussed Foth Engineering and various grants they have been researching with the ODNR to help the CPA with the expense for large boat transient docking in the future.

LEASES: No Report

ECONOMIC DEVELOPMENT: No Report

HARBORMASTER REPORT: Denver Spieldenner

CONNEAUT PORT AUTHORITY
HARBORMASTER REPORT AUGUST 2017
• CAMERAS
o CAMERAS ON SANDBAR ARE STILL DOWN
o WE ARE HAVING ISSUES WITH THE SYSTEM SHUTTING DOWN ON OCCASION.
o WE ARE STILL WAITING ON OUR INSURANCE CLAIM FOR THE TWO CAMERAS THAT TOOK A LIGHTNING STRIKE EARLIER IN THE YEAR.
• BREAKWALL RESTAURANT
o WE POURED CEMENT FOR THE EAST SIDE OUTSIDE SEATING THIS WEEK.
• SANDBAR
o WE HAVE ALMOST NO INCIDENTS SINCE IMPLEMENTING OUR FEE TO ENTER.
o WE HAVE HIRED THREE NEW EMPLOYEES TO MAN THE SANDBAR GATE.
o WE ARE STILL GETTING FREQUENT POLICE PATROLS
• JET SKI RENTAL
o WE HAD TO MOVE THE JET SKI DOCKS BECAUSE OF WEED PROBLEMS.
• SIGNS
o WE ARE REPLACING OUR OLD, FADED, OR WORN OUT SIGNS IN THE HARBOR.

• D-DAY
o THE SANDBAR WAS CLOSED TO THE PUBLIC ON TUESDAY EVENING AND WILL REOPEN SOMETIME ON SUNDAY.
o WE DUG TRENCHES AT TOWNSHIP PARK WITH OUR BACKHOE.
o WE PLACED A FOOT BRIDGE OVER THE DRAINAGE DITCH AT THE WEST END OF NAYLOR FOR THE REENACTORS.
o THE HIGGINS BOATS WILL BE AT THE NORTH END OF PUBLIC DOCK GIVING RIDES AGAIN THIS YEAR.
• WALLEYE MADNESS TOURNAMENT
o THIS TOURNAMENT WAS HELD LAST WEEKEND ON SATURDAY. THEY HAD 34 ENTRIES.
• MISC.
o WE HAVE TWO MORE MEMORIAL BENCHES TO PLACE.
o ENTRANCE SIDE WALK AT THE MAINTENANCE BUILDING HAS BEEN REPAIRED.
o WE NEED A CLEAR CUT POLICY FROM THE BOARD ON REFUNDS FOR DOCK LEASES.
RESPECTFULLY SUBMITTED: DENVER SPIELDENNER
HARBORMASTER
CONNEAUT PORT AUTHORITY

Patrick Arcaro asked about the Jet Ski and Kayak Rentals and how they were doing.
Joe Raisian replied that our maintenance crew had to move the docks for the jet skis and kayaks to the west side of the Public Docks due to the thick sea weed that multiplied in that area.
Bill Cooper asked if we contacted Aqua Doc about more weed control measures.
Joe Raisian replied with several options to consider for removing the sea weed. Much discussion was made by everyone.

OLD BUSINESS:
Bill Kennedy announced that he had obtained several quotes from phone companies in order to increase our upload speed for security camera purposes. Bill stated that we are going to continue our operations with the Conneaut Telephone Company and they are going to be installing new fiber optic lines.
Bill also mentioned several other quotes for the renovation of the old maintenance building.

NEW BUSINESS:
Wally Dunne discussed the need to have a committee formed to review the CPA’s Policies and Procedures. He presented a rough draft for updating our Mission Statement and Goals.

The Chairman of the Board entertained a motion to go into Executive Session at 7:55 p.m.to discuss property acquisition.

Bill Kennedy made a motion for Executive Session at 7:55 p.m., seconded by Bill Cooper.

Roll Call: Joe Raisian, Virginia P. Arp, Bill Kennedy, Wally Dunne, Bruce Fleischmann, Bill Cooper, and Patrick Arcaro.

Bill Cooper made a motion to come out of Executive Session at 9:20 p.m., seconded by Bruce Fleischmann.

Regular meeting resumed at 9:20 p.m.

Wally Dunne made a motion to approve up to $5,000 for gable end siding for the old maintenance building, seconded by Bill Kennedy, motion carried.

Wally Dunne discussed the Kent State Marina Management Program and asked if the CPA would be interested in hosting this event.

ADJOURNMENT:
The Chairman of the Board entertained a motion to adjourn the meeting at 9:25 p.m., moved by Bill Cooper, meeting adjourned.

The next regularly scheduled meeting will be held on September 21, 2017 at 6:30 p.m. at 929 Broad Street, Conneaut, Ohio.

Respectfully Submitted,
Joe Raisian, Chairman
Wally Dunne, Treasurer

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