CONNEAUT PORT AUTHORITY
929 BROAD STREET, CONNEAUT, OHIO 44030
JANUARY 19, 2017

Meeting was called to order by Chairman, Joe Raisian, at 6:30 p.m.

PRESENT: Joe Raisian, Denver Spieldenner, Bill Cooper, Wally Dunne, Patrick Arcaro, and Babs Legeza.
Joe Raisian announced that Bob Best has resigned from the CPA Board effective immediately.

ABSENT: Bruce Fleischmann and Debbie Vendely

After review of the minutes from November 17, 2016 board meeting, it was moved by Patrick Arcaro to approve the minutes, seconded by Wally Dunne, motion carried.

GUESTS: Jim Hockaday, Conneaut City Manager.

AUDIENCE PARTICIPATION: None

CORRESPONDENCE:
Denver Spieldenner passed around the monthly bulletin from the Army Corps of Engineers reporting on the Great Lakes water levels.
Denver stated that he received a letter from Conneaut Human Resources regarding a “Night at the Races” event and also a request letter from the Conneaut Grant Foundation asking for a contribution.
Denver was contacted by a gentleman who is on the Walleye Tournament Committee who would like to hold the event here in our Marina, during the month of August 2017.
Denver announced that Greg Myers has joined the Ashtabula County Growth Partnership Organization as their Executive Director.
Denver mentioned that Connie Naylor sent us a letter on behalf of the Ashtabula County Tourism Board in regards to events that may need to be listed in this year’s visitors guide and how to contact them with submittal information.
Denver informed the group that David Rapp, a Surveyor, is in the process of surveying the CPA’s properties on Harbor Street.
Denver stated that we have information on Perry’s Landing now to pass around the table for review.

FINANCIAL REPORT: Wally Dunne
Wally discussed different aspects of using Dun and Bradstreet for credit information on the CPA.
Joe Raisian discussed the contribution letter from the Ashtabula County Growth Partnership Organization asking for a contribution of $1,000 for membership.
Wally Dunne made a motion to contribute $1,000 to the Ashtabula County Growth Partnership Organization for membership, seconded by Patrick Arcaro, motion carried.
Bill Cooper made a motion to approve the November and December bills for payment, seconded by Patrick Arcaro, motion carried.
Patrick Arcaro made a motion to approve the November and December Financial Reports, seconded by Wally Dunne, motion carried.

MOTIONS:
Wally Dunne made a motion to contribute $1,000 to the Ashtabula County Growth Partnership Organization for membership, seconded by Patrick Arcaro, motion carried.
Bill Cooper made a motion to approve the November and December bills for payment, seconded by Patrick Arcaro, motion carried.
Patrick Arcaro made a motion to approve the November and December Financial Reports, seconded by Wally Dunne, motion carried.

DOCK REPORT: Denver Spieldenner
Denver discussed the Relocation List and the Waiting List that is currently being addressed by Debbie Vendely and the various problems getting in touch with customers and the length of time involved to expedite their requests for obtaining a dock or relocating to another dock. Also considered are many customers who decline a dock offered, but still remain on the list for the allotted (3) year timeframe. Much discussion was made by all the board members.
Denver mentioned the need to reconstruct several of the docks for next year in order to create more larger docks for boaters who have 25 foot boats or larger. Much discussion was generated.
Joe Raisian and Bill Cooper discussed the Westside Marina as well.

GRANTS: Bill Cooper
Bill addressed the Navigational Aids Grant and mentioned that Denver had called our contact person in Columbus and it appears that we may be receiving this grant for new lights and buoys.
Wally Dunne stated that the CPA was turned down for the Coastal Management Assistance Grant but we need to pursue the Western Reserve Development Grant.

ECONOMIC DEVELOPMENT: Joe Raisian
Joe stated that we have several meetings coming up in the next week.
Wally Dunne, Joe Raisian, and Bill Cooper spoke with Kevin Grippi, from Smolen Engineering, who looked at the old maintenance building for future development. Much discussion was made by all.
Joe suggested having a planning meeting going forward to discuss ideas for this purpose.

LEASES: None

CONNEAUT PORT AUTHORITY
HARBORMASTER REPORT JANUARY 2017
• BUILDINGS
I HAVE BEEN CHECKING ALL BUILDINGS ON A DAILY BASIS. SO FAR THERE ARE NO ISSUES EXCEPT FOR SOME SIDING THAT
BLEW OFF THE WEST END OF THE OLD MAINTENANCE BUILDING.
• CAMERAS
OUR SECURITY CAMERA COMPUTER IS OUT FOR REPAIR AND POSSIBLE SOFTWARE UPGRADES.
THE NEW CAMERA FOR THE LAUNCH RAMP HAS ARRIVED AND WILL BE INSTALLED WHEN THE COMPUTER IS RETURNED AFTER REPAIRS.
• DOCKS
MOST OF THE DOCKS HAVE HAD NO DAMAGE.
“F” DOCK IN THE LAGOON HAS HAD SOME MOVEMENT FROM THE ICE AND WAVE ACTION. WE WILL HAVE TO PULL THE SPUD ANCHORS AND RESET THE DOCK IN THE SPRING. WE WILL LOOK AND PLACING ADDITIONAL ANCHORS ON THIS DOCK.
• EMPLOYEES
IT IS MY INTENTION TO BRING OUR MAINTENANCE CREW BACK FEBRUARY 13TH TO CLEAR OUT THE OLD MAINTENANCE BUILDING AND TO REPAIR/REPLACE THE DECK ON THE WORK BOAT. WE NEED TO FINISH THESE TWO JOBS BEFORE IT IS TIME TO START REGULAR MAINTENANCE IN THE SPRING. WE WILL USE AS LITTLE LABOR TIME AS POSSIBLE TO GET THESE JOBS DONE.
• MISC.
THE HARBOR IS FULL OF DEBRIS THAT HAS WASHED OUT OF CONNEAUT CREEK WITH THE RECENT RAINS AND SNOW MELT. SOME OF THIS MATERIAL HAS PUSHED INTO THE LAGOON AND WILL NEED TO BE REMOVED. WE WILL WARN ALL BOATERS OF POTENTIAL HAZARDS IN THE HARBOR.
RESPECTFULLY SUBMITTED: DENVER SPIELDENNER
HARBORMASTER CONNEAUT PORT AUTHORITY

OLD BUSINESS:
Joe mentioned that we are looking into the real estate taxes affiliated with the Sandbar.
Patrick Arcaro asked about the Arch Project and if the City Council was moving forward on this idea.

NEW BUSINESS:
Wally Dunne suggested putting several docks near the Observation Deck on Naylor Boulevard to serve as a Kayak Launch. Much discussion was made by everyone.
Jim Hockaday mentioned coming to the CPA office on Friday for a meeting.

The Chairman of the Board entertained a motion to go into Executive Session at 7:39 p.m.

Bill Cooper made the motion for Executive Session at 7:39 p.m., seconded by Wally Dunne.

Roll Call: Joe Raisian, Bill Cooper, Wally Dunne, and Patrick Arcaro.

Wally Dunne made a motion to come out of Executive Session at 7:42 p.m., seconded by Patrick Arcaro.

Regular Meeting Resumed at 7:42 p.m.

The Chairman of the Board entertained a motion to adjourn the meeting at 7:45 p.m., moved by Bill Cooper, meeting adjourned.

The next regularly scheduled meeting will be held on February 16, 2017 at 6:30 p.m. at 929 Broad Street, Conneaut, Ohio.
Respectfully Submitted,
Joe Raisian, Chairman
Wally Dunne, Treasurer

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CONNEAUT PORT AUTHORITY
929 BROAD STREET, CONNEAUT, OHIO 44030
NOVEMBER 17, 2016

Meeting was called to order by Chairman, Joe Raisian, at 6:30 p.m.

PRESENT: Joe Raisian, Denver Spieldenner, Bob Best, Bruce Fleischmann, Patrick Arcaro, Bill Cooper, Babs Legeza, Wally Dunne, and Debbie Vendely.

Joe Raisian read a Letter of Resignation received from Luke Gallagher, effective immediately.

ABSENT: None

After review of the minutes from the October 20, 2016 board meeting, it was moved by Wally Dunne to approve the minutes, seconded by Bruce Fleischmann, motion carried.

GUESTS: None

AUDIENCE PARTICIPATION: None

CORRESPONDENCE:
Denver Spieldenner passed around the monthly bulletin from the Army Corps of Engineers reporting on the Great Lakes water levels.

FINANCIAL REPORT: Wally Dunne
Bill Cooper made a motion to approve the Appropriations Worksheet as presented for November 2016, seconded by Bruce Fleischmann, motion carried.
Patrick Arcaro made a motion to approve the Current Bills for payment, seconded by Bruce Fleischmann, motion carried.
Patrick Arcaro made a motion to approve the Financial Report for October 2016, seconded by Bill Cooper, motion carried.
Wally Dunne and Joe Raisian passed out the 2017 Estimated Revenues and Appropriations Budget Report for everyone to review. Much discussion was made by all.
Wally Dunne made a motion to approve the 2017 Estimated Revenues and Appropriations Budget Report, seconded by Bill Cooper, motion carried.

MOTIONS:
Resolved #42-16…Bill Cooper made a motion to approve the Appropriations Worksheet as presented for November 2016, seconded by Bruce Fleischmann, motion carried.
Resolved #43-16…Patrick Arcaro made a motion to approve the Current Bills for payment, seconded by Bruce Fleischmann, motion carried.
Resolved #44-16…Patrick Arcaro made a motion to approve the Financial Report for October 2016, seconded by Bill Cooper, motion carried.
Resolved #45-16…Wally Dunne made a motion to approve the 2017 Estimated Revenues and Appropriations Budget Report, seconded by Bill Cooper, motion carried.
Resolved #46-16…Wally Dunne made a motion to approve the Petty Cash Procedure, seconded by Bob Best, motion carried.
Resolved #47-16…Bruce Fleischmann made a motion to create a new line item on the Budget Report for Property Acquisitions in the amount of $5,500 and decrease Line Item 233 by $2,000 and decrease Line Item 243 by $3,500, seconded by Wally Dunne, motion carried.

DOCK REPORT: Debbie Vendely
Debbie presented a Petty Cash Procedure and Withdrawal Form for everyone to review.
Wally Dunne made a motion to approve the Petty Cash Procedure, seconded by Bob Best, motion carried.
Debbie passed out a copy of the CPA advertisement that is being printed in the Ashtabula County Convention & Visitors Bureau Guide for 2017.
Todd Sommerfeld, a dock holder whose wife is handicapped, accepted to be moved to dock C-6 which is mid-point between the Pavilion and the Restaurant. We also offered him the corner dock B-54.
Larry Distelrath took in $120.00 in transient docks since our last board meeting and we retain 50% for a bank deposit of $60.
The 2017 Dock Deposits have come to an end for a total of approximately $107,905.00 paid. We have roughly open 11 docks in the Marina, 49 in the Lagoon, and 4 Jet Ski’s.
Denver and I are taking off the month of December. We will return on January 2nd to begin working on the Relocation List, moving current dock holders. Afterwards, we will start on the Waiting List for those customers needing a dock.
The glass window for the lobby is going to be delivered here and installed before November 30th. I spoke with Doug, the owner this week, who had to let their salesman Chris go onto greener pastures. He apologized for the delay.

GRANTS:
Wally Dunne announced that he had attended the Coastal Management Environmental Grant Workshop held in Amherst, Ohio on November 1, 2016 and it was very informative.
Wally discussed the Coastal Management Assistance Grant Pre-Proposal Application that Joe Raisian and he submitted with help from Yetty Lombardo, who is our local liaison from the ODNR Office of Coastal Management. The Grant is for $100,000 with a 50% match.
Joe Raisian stated that Wally Dunne and he are working with the bank for our future business needs.

LEASES: No Report
CONNEAUT PORT AUTHORITY
HARBORMASTER REPORT NOVEMBER 2016

• 956 HARBOR STREET MAINTENANCE BUILDING
o We have finished painting the interior walls and the floor of the break room.
o We have moved much of our equipment from the old building but still have quite a bit to go. We will finish moving next season.
o The new man door arrived and has been installed.
o We had two loads of crushed concrete delivered for the rear entrance to the building to eliminate the mud we were tracking in with our equipment.
o The water in the shop has been shut off and drained for the winter season.
o The heat in the break room will remain on low to prevent water from freezing in the restrooms.
o Most of the roof problems have been fixed but we will continue to monitor the situation during the winter months.
• EQUIPMENT
o We have winterized the pontoon boat and placed it in the old maintenance building.
o We have added fuel stabilizer to all equipment and have added anti-freeze where needed.
o The New Holland tractor has the front bucket on and the grader blade on the rear in case we need it for snow removal.
• EMPLOYEES
o Our launch ramp and maintenance employees are done for the season.
o Debbie and I are in the Broad Street office through November and then we will shut down for December with planned return of January 2, 2017. We will be checking the mail each week to make sure bills get paid.
• SHUTDOWN
o Our winter shutdown is complete.
• LAUNCH RAMP CAMERA
o Security Technologies (Larry DeGeorge) has ordered a new high resolution camera for this area and will install it in the next couple of weeks.
• DOCK REPLACEMENT
o We have pulled the old fixed dock (A-37,38) from the Lagoon Marina and will replace it with the new floating dock in the spring.
Respectfully submitted: Denver Spieldenner
Harbormaster Conneaut Port Authority

OLD BUSINESS:
Denver Spieldenner stated that Brian Hinrichs from Foth Engineering is working on finding grants that the CPA may be interested in pursuing.
Denver also reported that we still want to test a new style of security camera at the launch ramps once Larry DeGeorge from Security Technologies receives the unit.
Denver reiterated that our Dredging Permit expires in 2018 but he is going to contact the Army Corps of Engineers to get the permit renewed.
Joe Raisian reported that the properties purchased by the CPA are being surveyed and the purchase agreement for the old tanning salon building has been signed.
Bruce Fleischmann made a motion to create a new line item on the Budget Report for Property Acquisitions in the amount of $5,500 and decrease Line Item 233 by $2,000 and decrease Line Item 243 by $3,500, seconded by Wally Dunne, motion carried.
Wally Dunne stated that he is planning on speaking with Jeff Crystal again from the Overture Restaurant in Youngstown in regards to developing our old maintenance building into a restaurant/winery. Much discussion was made.
Patrick Arcaro asked about the pre-fab concrete walls at a company on Cook Road in Ashtabula and if the CPA wants to pursue getting them at no charge.
Bruce Fleischmann highlighted on the different aspects of trucking the walls to Conneaut 0and the expense involved. There were many questions raised by everyone.

NEW BUSINESS:
Joe Raisian announced that the CPA Christmas Party will be held on December 9th at the Conneaut Boat Club.
Joe asked Patrick Arcaro to review the Lowe’s Community Partners Grant Program, for assistance with renovating the lower observation deck.
Wally Dunne suggested that the vacant properties that we maintain on Harbor Street could be used as revenue sources that could benefit the CPA. He asked if the board members had any ideas for the future. Much discussion was made.
Wally also asked for volunteers to hang Christmas Lights in several locations in our Marina on December 3rd.

ADJOURNMENT:
The chairman of the board entertained a motion to go into Executive Session to discuss Property Acquisition and Appraisals at 7:57 p.m. Patrick Arcaro made the motion for Executive Session at 8:00 p.m., seconded by Bruce
Fleischmann.

Roll Call: Joe Raisian, Bob Best, Bruce Fleischmann, Patrick Arcaro, Bill Cooper and Wally Dunne.

Bill Cooper made a motion to come out of Executive Session at 8:20 p.m., seconded by Bruce Fleischmann.

Regular Meeting Resumed at 8:20 p.m.

The chairman of the board entertained a motion to adjourn the meeting at 8:25 p.m., moved by Bill Cooper, meeting adjourned.

The next regularly scheduled meeting will be held on January 19, 2017 at 6:30 p.m. at 929 Broad Street, Conneaut, Ohio.

There will be no board meeting held in December 2016.

Respectfully Submitted,
Joe Raisian, Chairman
Wally Dunne, Treasurer

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